OFFICIAL MINUTES
REGULAR PUBLIC MEETING OF THE ELOY FIRE DISTRICT BOARD
October 6, 2014
- Call to order and confirmation of quorum: A meeting of the Board was called to order by Chairman Brenda Straw at the Eloy Fire District Administration office, located at 4010 N. Toltec Road, Eloy, Arizona at 1800 hours on Monday, October 6, 2014. A quorum was confirmed with four members present: Brenda Straw, Belinda Akes, Luis Ybarra, and Edward Sauceda.
- Pledge of allegiance.
- Call to the Public: None.
- Consent Agenda:
- A. Minutes of the Regular District meeting on September 2, 2014.
- B. Financial Statements.
- C. Approval of Warrants.
- The board reviewed the minutes, financial statements and warrant lists. MOTION made by Brenda Straw to approve all Consent Agenda items. SECONDED by Belinda Akes. MOTION PASSED (4 Ayes 0 Nays).
- Executive Session
- No action taken.
- Business
- A. Review, discussion and possible action on swearing in Mary Jane Damron as a governing board member to the open board vacancy. Mary Jane Damron was sworn in by Suzy Bartlett, Administrative Assistant. Board Member Damron then took a seat with the other board members. Five board members are now present.
- B. Review, discussion and possible action on purchasing the fire reporting side of ImageTrend. Fire Chief Coy Amerson told the board about the dual software entry currently done by personnel and that adding the ImageTrend fire reporting would end the need for entry of information into two software systems. MOTION made by Edward Sauceda to approve the purchase of ImageTrend for fire reporting.
SECONDED by Luis Ybarra. MOTION PASSED (5 Ayes 0 Nays).
- C. Review, discussion and possible action on the possibility of hiring Jorgensen Brooks Group to provide Employee Assistance Program (EAP) for full-time employees. Chief Amerson discussed explained the stressful situations that employees are exposed to, and that an EAP would allow an employee or immediate family member to discuss issues privately. MOTION made by Belinda Akes to approve the Employee Assistance Program. SECONDED by Brenda Straw. MOTION PASSED (5 Ayes 0 Nays)
- D. Review, discussion and possible action on changing date and time of District meetings. Chief Amerson discussed the logistics of preparing the financial data for the board meeting, and that moving the meeting date until later in the month would allow more time to prepare materials for the board meeting. MOTION made by Brenda Straw to change the meeting date to the Second Monday of the month starting in January. SECONDED by Luis Ybarra. MOTION PASSED (5 Ayes 0 Nays).
- Reports and Correspondence
- A. Fire Chief Report: Fire Chief Coy Amerson presented his monthly report.
- B. Fire Marshal Report. Fire Marshal Bob Poindexter presented his monthly report.
- Future Agenda Items
- None.
Adjournment. MOTION made by Brenda Straw to adjourn. SECONDED by Belinda Akes. MOTION PASSED (5 Ayes 0 Nays). The meeting was adjourned at 1846 hours.