ADMIN OFFICE: 4010 N. TOLTEC RD. ELOY, AZ 85131 EMAIL: eloyfiredistrict@eloyfire.org

October 2015 Minutes

OFFICIAL MINUTES

REGULAR PUBLIC MEETING OF THE ELOY FIRE DISTRICT BOARD

October 12, 2015

    1. Call to order and confirmation of quorum: A meeting of the Board was called to order by Chairman Brenda Straw at the Eloy Fire District Administration office, located at 4010 N. Toltec Road, Eloy, Arizona at 1802 hours on Monday, October 12, 2015. A quorum was confirmed with three members present: Brenda Straw, Luis Ybarra, and Belinda Akes. Board member Ybarra attended telephonically.
    2. Pledge of allegiance. Chairman Brenda Straw led the pledge of allegiance.
    3. Call to the Public: No members of the public addressed the board.
    4. Consent Agenda:
      • A. Minutes of the regular district meeting on September 14, 2015.
      • B. Financial Statements
      • C. Approval of Warrants
      • Fire Chief Coy Amerson stated that the District was on track with the budget at this point. The Board reviewed the Minutes, Financial Statements, and Warrants. MOTION made by Belinda Akes to approve the consent agenda. SECONDED by Brenda Straw. MOTION PASSED (3 Ayes 0 Nays).
    5. Executive Session
      • None.
    6. Business
        • A. Review, discussion, and possible action on revising SOG 101.09A Vacation Scheduling.
        • B. Review, discussion, and possible action on revising SOG 101.09B, Sick Leave/56-hour Members.
        • C. Review, discussion, and possible action on revising SOG 101.09D, Bereavement.
        • D. Review, discussion, and possible action on revising SOG 101.09F, Sick Leave/40-hour Members.
        • Chief Amerson said that the changes in these four SOG’s were due to the procedures that changed from using paper leave slips to the use of on-line scheduling software. MOTION made by Belinda Akes to accept revision of SOGs 101.09A, B, D, and F. SECONDED by Brenda Straw. MOTION PASSED. (3 Ayes, 0 Nays)
        • E. Review, discussion, and possible action on hiring Jack Harris to speak at Employee Day. Employee Day will be held on December 16th, and other topics covered will include EAP and sexual harassment training. MOTION made by Brenda Straw to have Jack Harris speak at Employee Day. SECONDED by Belinda Akes. MOTION PASSED (3 Ayes, 0 Nays).
    7. Reports and Correspondence
      • A. Fire Chief Report: Fire Chief Coy Amerson presented his monthly report.
      • B. Fire Marshal Report. Fire Marshal Bob Poindexter presented his monthly report.
    8. Future Agenda Items
      • Succession planning will be discussed at a future meeting.
    9. Adjournment. Meeting was adjourned at 1826 hours.

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