OFFICIAL MINUTES
REGULAR PUBLIC MEETING OF THE ELOY FIRE DISTRICT BOARD
July 17, 2017
- Call to order and confirmation of quorum: A meeting of the Board was called to order by Board Chair Brenda Straw at the Eloy Fire District Administration office, located at 4010 N. Toltec Road, Eloy, Arizona at 1801 hours on Monday, July 17, 2017. A quorum was confirmed with three members present: Mary Jane Damron, Brenda Straw and Edward Sauceda. Edward Sauceda attended via telephone conference call.
- Pledge of allegiance. Chairman Brenda Straw led the pledge of allegiance.
- Call to the Public: No members of the public addressed the board.
- Consent Agenda:
- A. Minutes of the special district meeting on June 19, 2017
- B. Financial Statements
- C. Approval of Warrants
- The Board reviewed the Minutes, Financial Statements and Warrant List. Fire Chief Kelly Weddle explained that the district finished the fiscal year in line with his expectations. MOTION made by Mary Jane Damron to approve the Consent Agenda Items A, B, and C. SECONDED by Brenda Straw. MOTION PASSED (3 Ayes 0 Nays).
- Executive Session
- None.
- Business
- A. Review, discussion and possible action on approving new three year contract with Saunders Company, LTD for our annual audits. Chief Weddle explained the proposed cost for the audit. MOTION made by Brenda Straw to renew the three year contract with Saunders Company, LTD. SECONDED by Mary Jane Damron. MOTION PASSED (3 Ayes, 0 Nays).
- B. Review, discussion and possible action on adopting Resolution 17-005, Capital Reserve Fund purchases. Chief Weddle explained that this resolution designates the type of purchases that can be made from the Capital Reserve Fund for the fiscal year. MOTION made by Brenda Straw to accept Resolution 17-005, Capital Reserve Fund purchases. SECONDED by Mary Jane Damron. MOTION PASSED (3 Ayes, 0 Nays).
- C. Review, discussion and possible action on adopting updated SOG 101.09 Attendance, Holidays, Vacations, and Other Leaves. (See discussion and action after item 6G).
- D. Review, discussion and possible action on adopting updated SOG 101.09B Paid Sick Leave/Full Time Employees. (See discussion and action after item 6G).
- E. Review, discussion and possible action on adopting updated SOG 101.09C Paid Sick Leave/Emergency Sick Leave. (See discussion and action after item 6G).
- F. Review, discussion and possible action on adopting updated SOG 101.09E Extended Paid Sick Leave. (See discussion and action after item 6G).
- G. Review, discussion and possible action on adopting updated SOG 101.09F Paid Sick Leave/Part Time Employees.
- For items 6C through 6G, Chief Weddle explained that the changes and additions to policy were required by Proposition 206, going into effect in July. He met with Fitzgibbons Law Firm to develop the policy to comply with these new laws. The first 40 hours of sick leave use will comply with the new state parameters, after which sick leave use will revert to the existing policy. MOTION made by Mary Jane Damron to approve SOG 101.09, 101.09B, 101.09C, 101.09E, and 101.09F. SECONDED by Brenda Straw. MOTION PASSED (3 Ayes, 0 Nays).
- Reports and Correspondence
- A. Fire Marshal Report: Fire Marshal Bob Poindexter presented his monthly report.
- B. Fire Chief Report: Fire Chief Kelly Weddle presented his monthly report.
- Future Agenda Items: None.
- Adjournment. The meeting was adjourned by Chair Brenda Straw at 1818 hours.