ADMIN OFFICE: 4010 N. TOLTEC RD. ELOY, AZ 85131 EMAIL: eloyfiredistrict@eloyfire.org

February 2019 Minutes

OFFICIAL MINUTES

REGULAR PUBLIC MEETING OF THE ELOY FIRE DISTRICT BOARD

February 11, 2019

    1. Call to order and confirmation of quorum: A meeting of the Board was called to order by Board Clerk Belinda Akes at the Eloy Fire District Administration office, located at 4010 N. Toltec Road, Eloy, Arizona at 1802 hours on Monday, February 11, 2019. A quorum was confirmed with three members present: Brenda Straw, Edward Sauceda, and Belinda Akes. Brenda Straw attended via telephone conference call.
    2. Pledge of allegiance. Board Clerk Belinda Akes led the pledge of allegiance.
    3. Call to the Public: No members of the public addressed the board.
    4. Consent Agenda:
      • A. Minutes of the regular district meeting on January 14, 2019
      • B. (Blank)
      • C. Financial Statements
      • D. Approval of Warrants
      • The Board reviewed the Minutes, Financial Statements, and Warrant List.  Fire Chief Kelly Weddle reviewed the consent agenda items with the board and went over the financial information.  MOTION made by Edward Sauceda to approve the Consent Agenda Items.  SECONDED by Belinda Akes.  MOTION PASSED (3 Ayes:  Straw, Akes, Sauceda; 0 Nays).
    5. Executive Session
      • None.
    6. Business
      • A. Review, discussion and possible action on calling for bids for the District’s Liability Insurance.  Chief Weddle recommended that the board request bids to be turned in by 3/28/19 at 4 PM.  MOTION made by Edward Sauceda to call for Liability Insurance bids to be due at the Administration Office on 3/28/19 at 4 PM.  SECONDED by Belinda Akes.  MOTION PASSED (3 Ayes:  Straw, Akes, Sauceda; 0 Nays).
      • B. Review, discussion and possible action on approval of revision to SOG 101.09, Attendance, Holidays, Vacations, and Other Leaves. Chief Weddle explained that the recommended changes came through the DIT committee and addressed the proration of accrued leave time during times of unpaid leave.  MOTION made by Edward Sauceda to approve the revision to SOG 101.09.  SECONDED by Belinda Akes.  MOTION PASSED (3 Ayes:  Straw, Akes, Sauceda; 0 Nays).
      • C. Review, discussion and possible action on creating a Division Chief position in the future. Chief Weddle discussed his analysis of the fire marshal responsibilities and suggested that a Division Chief position would address the needs for the job.  MOTION made by Edward Sauceda to create the Division Chief position.  SECONDED by Brenda Straw.  MOTION PASSED (3 Ayes:  Straw, Akes, Sauceda; 0 Nays).
      • D.  Review, discussion and possible action on approval of Audit.  James Saunders, auditor attended the meeting via speakerphone and reviewed his report on the financial statements which were in compliance with all accounting and auditing standards with no reportable deficiencies or material weaknesses.  MOTION made by Edward Sauceda to approve the audit for the year ending June 30, 2019.  SECONDED by Belinda Akes.  MOTION PASSED (3 Ayes:  Straw, Akes, Sauceda; 0 Nays).
    7. Reports and Correspondence
      • A. Fire Marshal Report: None.
      • B. Fire Chief Report: Fire Chief Kelly Weddle presented his monthly report.
    8. Future Agenda Items:
      • None.
    9. Adjournment. The meeting was adjourned at 1835.

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