OFFICIAL MINUTES
REGULAR PUBLIC MEETING OF THE ELOY FIRE DISTRICT BOARD
March 3, 2014
- Call to order and confirmation of quorum: A meeting of the Board was called to order by Chairman Brenda Straw at the Eloy Fire District Administration office, located at 4010 N. Toltec Road, Eloy, Arizona at 1800 hours on Monday, March 3, 2014. A quorum was confirmed with members Brenda Straw, Belinda Akes, John McKee, and Luis Ybarra present.
- Pledge of allegiance.
- Call to the Public: None
- Consent Agenda:
- A. Minutes of the Regular District meeting on February 3, 2014. MOTION made by John McKee to accept the minutes. SECONDED by Brenda Straw. MOTION PASSED (4 Ayes 0 Nays).
- B. Financial Statements. Fire Chief Coy Amerson commented that the District was on track with the annual budget. The board reviewed financial reports, reconciliations, statements, and cash flow projections. MOTION made by Belinda Akes to accept the reports. SECONDED by Brenda Straw. MOTION PASSED (4 Ayes 0 Nays).
- C. Approval of Warrants. The board reviewed the warrant lists. MOTION made John McKee to accept the warrant list. SECONDED by Belinda Akes. MOTION PASSED (4 Ayes 0 Nays).
- Executive Session
- No action taken
- Business
- A. Review, discussion and possible action on calling for bids for 2014-15 liability insurance. Fire Chief Coy Amerson discussed the liability insurance bid and possibly adding coverage for worker’s compensation costs that are not covered by that policy. MOTION made by John McKee to call for liability insurance bids until March 26, 2014 at 1:00 PM. SECONDED by Brenda Straw. MOTION PASSED (4 Ayes 0 Nays)
- B. Review, discussion and possible action on revising SOG 101.16, Alcohol/Drug Policy. The proposed SOG changes the list of reportable medications to include medical marijuana. Discussion of various issues, testing, liability exposure regarding this was held. MOTION made by John McKee to approve SOG 101.16. SECONDED by Belinda Akes. MOTION PASSED. (3 Ayes (McKee, Akes, Ybarra) 1 Nay (Straw))
- C. Review, discussion and possible action on SOG 101.12, Driver’s License and Responsibility. This revision defines a valid license to be one that does not require the use of an interlock device or any other similar restriction. MOTION made by John McKee to approve SOG 101.12. Seconded by Brenda Straw. MOTION PASSED (4 Ayes 0 Nays)
- D. Review, discussion and possible action on setting revenues portion on 2014-15 budget. Discussion was held regarding assessed valuations, revenue sources and projections. MOTION made by Belinda Akes to approve the recommendation for revenues for the budget. SECONDED by John McKee. MOTION PASSED ( 4 Ayes 0 Nays).
- E. Review, discussion and possible action on the proposed annexations by the City of Coolidge. Discussion was held on the pending annexations by the City of Coolidge, including the area involved and correspondence to the City regarding concerns related to fire and EMS coverage for those areas. No action was taken.
- F. Review, discussion and possible action on approving Coy Amerson and Kelly Weddle to attend the IFCA conference. The conference will be held in Dallas and has the largest display of fire apparatus there. It will be held August 15-18, cost approximately $800 each. MOTION made by John McKee to approve Coy and Kelly to attend the IFCA conference. SECONDED by Brenda Straw. MOTION PASSED (4 Ayes 0 Nays).
- Reports and Correspondence
- -Fire Chief Report: Fire Chief Coy Amerson presented his monthly report.
- -Fire Marshal Report. Fire Marshal Bob Poindexter presented his monthly report.
- Future Agenda Item
- Future Agenda Items may include expenditures for the budget, and bids for a monitor/defibrillator.
Adjournment. The meeting was adjourned at 1844 hours.